GDPR

Overview of LI post

Core principle
AI can support hiring, but cannot make final decisions without human oversight.

What you must do
Keep a human in the loop
Be transparent with candidates about AI usage
Explain how decisions are made
Use only relevant, job-related data
Allow human review on request
Regularly audit for bias and validate models
Maintain clear audit trails

What to avoid
Fully automated hiring decisions
Hidden AI screening
Using irrelevant personal data
Unvalidated or biased models
High-risk methods like emotion recognition

Grey area tools (use carefully)
AI scoring, personality or culture-fit models, video or voice analysis
Only acceptable if you can prove fairness, relevance, and transparency

GDPR basics
Candidates have the right to explanation and human review
Data must be proportionate and relevant
AI does not override data protection laws

Simple rule
f it can unfairly impact someone’s job opportunity, it’s a risk
Use AI to prioritise and assist, not to decide

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To do

Add Cookie banner - Silktide Consent Manager
- Accept + Reject options
- analytics (Mixpanel etc.) only fire after consent
- Website (Igor) & Platform (Serhii)
Update privacy policy & Terms Conditions -
- Add AI usage section
- Add profiling section
- Add retention timelines
  - Define these - could it help platform performance
    - Interviews
    - Candidate profiles
    - Jobs
- Add cookies section
- Add referrals section
On Platform
- Candidate Side → Settings → How we use AI?.
- Small button on Interviews section “How we use AI” that goes to same settings spot
Get in touch with heymilo and understand their GDPR compliance and model audits/bias etc.
Clean up really old profiles that aren’t active - could this improve performance? - serhii/roman
Nishant when developing AI models to think about auditing/bias

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How we use AI at Calyptus

Intro

If you’re wondering how our AI helps match you with relevant job opportunities, you’ve come to the right place. We use AI to help evaluate and match your profile with employers to help make hiring faster, fairer, and more accurate so both you and the employer can make the right decision.

How the process works

1. Profile & CV

When you sign up to our platform, Calyptus’ AI analyses your CV and profile information to help speed up the platform onboarding process and understand your experience, skills, and preferences.

2. Interviews

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AI interviews

If applicable, you may have completed an AI interview with onboarding. We run AI interviews to help assess your communication, experience, skills and ultimately understand what your ideal role looks like.

To make sure interviews happen safely, we’ve partnered with HeyMilo, the SOC Type I & II-compliant and GDPR-compliant video interviewing platform, that runs and processes all interview data privately and securely. Rest assured your personal data will never be shared with anyone outside of our platform, only with specific employers on-platform that match your chosen preferences.

Human Interviews

If you spoke directly with one of our recruitment team, then your video interview has been safely and securely added to your profile, unless otherwise stated. Here, instead of HeyMilo’s AI assessing and scoring your profiles, our recruitment team have assigned their own professional judgement, assessment and scoring. Again, your personal data will never be shared with anyone outside of our platform, only with specific employers on-platform that match your chosen preferences.

Both AI and human-led video interviews boost chances of interview with employers. But if you ever want your video removed, then our Support Team would be happy to help: support@calyptus.co

3. Matching

How does our matching work? We use an algorithm that’s weighted on hard and soft filters to help match candidates with relevant employers. Hard filters include: Location (if applicable), Salary Expectation, Role Title Match (maximum of 3) and Skills Matched (minimum of 2). So if these things do not match, you will not be seen by an employer for a role. Otherwise, you will land in the employers “Matched” pile for review alongside your video interview, filled out profile and relevant “soft filter” scores including: communication, experience match, skill match, AI fluency.

4. Ranking

If you land in an employer’s matched pile, you’re officially visible. To help our employers make decisions viewing candidates profiles, our algorithm then ranks candidates based on their HeyMilo or Recruiter Professional Scores (skills match, experience match, communication, AI fluency). The better the match, the higher you’re ranked.

5. Employer Decision

It must be emphasised that the employers make all the decisions from declining, moving to interview, call scheduling and hiring. Our rankings and AI & human scores help inform but never to make decisions on behalf of employers. There is always a professional-in-the-loop from the employer’s side to make the final call.

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What we do NOT do

We do not use irrelevant personal data
We do not analyse your face, emotions, or physical appearance
We do not use biometric or sensitive data for scoring
We do not sell your personal data to train AI models
We never post fake jobs - employers post their own live jobs (not Calyptus)
We do not make fully automated hiring decisions without human involvement

Fairness & bias

Our systems are designed to be discrimination-blind and consider only relevant professional signals such as skills, experience, and interview responses. Gender, age, ethnicity, religion, sexuality are strictly and purposefully excluded from our algorithm, AI scoring and ranking. You may add this information in Additional Info to help improve DE&I processes for employers, but it will strictly not impact your profile’s visibility, scoring or ranking.

Your control

You can delete your data at any time
You can request access to your data at any time
You remain in control of your profile

We are committed to using AI responsibly and in line with GDPR and data protection best practices. If you ever have any questions, we’d be happy to help: support@calyptus.co